EVENT COORDINATOR // Job Summary

 

431 Ministries organizes a number of events of various sizes for clients and partners throughout the year. An event coordinator is essential to make these gatherings effective, cost-efficient, and most importantly, memorable. The role will include evaluating and negotiating with potential vendors, working with the Operations Director to complete service contracts, and coordinate communications with guests, volunteers, speakers, and clients. Above all, they will be comfortable in a collaborative role that demands a creative, business-driven mindset and lasting relationships with vendors and partners.


Reports to: Director of Operations
Employment Type: Part time/Contract
Hourly Rate: $15-$17

GENERAL RESPONSIBILITIES

Oversee the planning and execution of at least (2) 300-person events a year, in addition to (4) 50-person events, a number of groups and retreats and other events as required

  • Drive the company’s mission by always representing our vision in every event

  • Own every aspect of an event, from venue choice to success metrics

  • Manage budget and timeline expectations in accordance with guidelines provided by supervisor

  • Know all upcoming opportunities to serve and be able to communicate that to churches, groups and individuals 

  • Understand our mission, vision, guiding principles and values to assist with onboarding new volunteers

ADDITIONAL RESPONSIBILITIES:

  • Have a complete understanding of the requirements for each event to execute them well

  • Research vendors and make selections based on creativity, quality, and cost

  • Book venues and schedule guests, which includes contract drafting, confirmation and day-of logistics

  • Collaborate with Volunteer Coordinator to recruit volunteers as needed across all functions of an event (registration, set up, catering, audio/visual, etc.)

  • Day-to-day administration of events and programs including placing orders, monitoring vendors, travel planning, venue reservations, monitoring registration, tracking RSVPs, answering questions and resolving issues

  • Maintain professional records for various sectors of the event function (cost, volunteer hrs, vendor relations, etc)

  • Collaborate with Operations Director to improve codes of conduct and operating procedures to uphold the organization's values in relation to events

  • Ensuring the organization's purpose is conveyed to the public

  • Other duties as required

Required Skills/Abilities: 

  • Experience managing deadlines and people

  • Experience with data analysis, budgeting, and reporting

  • A self-starter, able to determine next steps to keep things moving 

  • Problem-solving skills with a keen eye for details

  • Strong analytical skills

  • Natural leadership and organizational skills

  • Strong verbal as well as written communication skills

Education and Experience:

  • 3-5 years in a relevant field

  • Bachelor’s Degree in related field

To apply, please email contact@431house.org with the subject line: Event Coordinator and include your resume and tell us what your favorite holiday is and why?